BOOKING TERMS & CONDITIONS



Travel Agency Booking & Advisory Services: 

We provide you with Booking & Advisory Services that allow you to acquire Travel Products from a Provider. We  act as agent for the Provider. By acquiring Booking & Advisory Services from us, you agree that you have read  and understood our terms and conditions and the terms and conditions of the Providers. Please read the  DESTINATION HQ Booking and Advisory Services Terms & Conditions carefully. 

You must not make any booking unless you understand and agree with the terms and conditions. References to  “us”, “we” and/or “our” in these booking terms and conditions shall mean Destination HQ.  

These terms and conditions apply to bookings you make with our consultants (in-store, over phone or by email). We will rely on the authority of the person making the booking to act on behalf of any other traveller on the  booking and that person will bind all such travellers to these terms and conditions. 

By paying a deposit you understand & are agreeing to all Terms & Conditions. 

Travel Advice:  

State and territory border opening & closures due to COVID-19 

Each state or territory has their own entry requirements, and the conditions may change at short notice. The most up-to-date information about entry conditions, forms and requirements is on the government website of  the state and territory you are travelling to. 

Refer to: https://www.interstatequarantine.org.au/state-and-territory-border-closures/ 

International Travel 

We recommend that you contact the Department of Foreign Affairs and Trade or visit their website at  www.smartraveller.gov.au for general travel advice, as well as specific advice (including safety alert levels)  relating to the destination you wish to visit.  

Payments: 

You will be required to pay a deposit or deposits when booking. Your consultant will advise you of how much that  will be. All deposits are non-refundable for changes of mind or cancellations by you (subject to your rights under  the Australian Consumer Law).  

Payment Options: 

Prices Quoted are Cash/Direct Deposit/Cheque 

Payments made by Visa, MasterCard will incur a 1.48% surcharge & American Express will incur 1.98%  

DIRECT DEPOSIT

Name: Destination HQ

Bank: Westpac

BSB: 033 033

Account: 249 858

Reference: Please put your name as the reference

Please email or provide a copy of your bank deposit receipt.

Prices: 

All prices are subject to availability and can be withdrawn or varied without notice. The price is only guaranteed  once your booking has been paid for in full by you. Please note that prices quoted are subject to change. Price  changes may occur by reason of matters outside our control which increase the cost of the product or service.  Such factors include adverse currency fluctuations, fuel surcharges, taxes and airfare increase. Please contact  your consultant for up-to-date prices. 

Supplier Change and Cancellation Fees: 

Supplier fees will apply where a booking is changed and when tickets or documents are re-issued. Where we  incur any liability for a supplier cancellation fee for any booking which you change or cancel, you agree to  indemnify us for the amount of that fee. Where you seek a refund for a cancelled booking for which payment has  been made to the supplier, we will not provide a refund to you until we receive the funds from that supplier. 

Force Majeure 
  • We will not be liable for any failure or delay in performing our obligations in booking the Travel Product  that is due to events beyond our control.  
  • If a force majeure event occurs that affects your booking, your entitlement to a refund, a credit or re scheduled travel booking will depend on the Provider’s terms and conditions. 
  • If your booking is impacted by a force majeure event and you are entitled to a refund or credit from the  Provider, we will facilitate this refund or credit. 
  • The Booking & Service Advisory fee, credit card fees or any commissions received are non-refundable  in the circumstance that a force majeure event occurs. 
Passenger Name 

Please check the name on your Confirmation/Itinerary is the same as it appears on your passport or  driver’s licence.

Names changes after the ticket has been issued will incur a change fee. 

It is essential that you provide your consultant the names of each traveller correctly and according to passport  identification or drivers licence for Australian domestic travel. Some airlines will deny carriage if the traveller’s  name varies from your booking/E-ticket and may cancel automatically if the traveller’s name is amended.  DESTINATION HQ takes no responsibility for any loss or damage arising from incorrect information you provide  about traveller’s name causing any inability to travel as a result of carrier’s policies. 

Travel Insurance: 

Your holiday safety and enjoyment is important to us and we support the Australian Government’s  recommendation that all people travelling take out Travel Insurance. We strongly recommend that you take out  appropriate travel insurance to cover your travel arrangements.  

Please note that in providing you with a quote for Travel Insurance, we have not considered your personal  objectives, financial situation or needs. Before purchasing travel insurance you should read the Financial  Services Guide and Product Disclosure Statement (PDS) and policy wording. 

If you have any pre-existing medical conditions, then cover for this may need to be approved by the insurer. If  you need cover for a pre-existing medical condition, that requires approval by the Insurer, we are able to provide  you with the Medical Assessment Form for completion and it will be assessed by the Insurance provider.  

If you purchase travel and decline travel insurance, you may be required to sign a disclaimer. 

Credit Card Travel Insurance: 

Many credit cards provide different levels of complimentary travel insurance. It is important to look at the terms  and conditions of the card to ensure you know what you are covered for and how much coverage applies and any  excess applicable, to decide if it’s suitable for your trip. Make sure you read the PDS to understand the  requirements to activate the insurance. 

Health: 

We recommend that you consult with your local doctor, travel medical service or specialist vaccination clinic  before commencing your travel. You must ensure that you are aware of any health requirements and  recommended precautions relevant to your travel.  

General health and vaccination information is available to all travellers at www.traveldoctor.com.au 

Special Requirements: 

Please liaise with your consultant regarding any special requirements you may have for your travel arrangements  such as a special meal and seating requests, room types or disabled access.

Summary: 
  • References to “us”, “we” and/or “our” in these Booking & Advisory Services Terms and Conditions  means Beaumaris Travel Pty Ltd trading as Destination HQ. 
  • We are a travel agent. We arrange travel services and sell a Travel Product on behalf of Third Party  Travel Providers (Providers) including airlines, tour and cruise operators, car hirers and accommodation  providers. We may charge a service fee for providing this service. 
  • Once we have booked a Travel Product on your behalf, your contract is then with the Provider of those  services. 
  • Your rights to amend or cancel your Travel Booking and the cost of doing so will be governed by the  Provider’s terms and conditions. The Provider’s terms and conditions may be non-refundable or may  have amendment and cancellation fees. It is important that you understand this when entering into a  contract with us. These fees are in addition to amendment and cancellation fees charged by us, outlined  in the Schedule of Professional Service Fees.
PRIVACY POLICY: 

We are committed to protecting your personal information and agree to handle your personal information in  accordance with our Privacy Policy. 

By providing personal information to us, you agree that our Privacy Policy will apply to how we handle your  personal information, and you consent to us collecting, using and disclosing your personal information as detailed  in our Privacy Policy. In particular, you agree that in certain circumstances (such as where you request us to  book international travel for you), we are permitted to disclose your personal information to overseas recipients.  Such recipients may include the overseas travel service providers (e.g. airlines, accommodation or tour  providers) with whom you make a booking. These travel service providers will in most cases receive your  personal information in the country in which they will provide the services to you or in which their business is  based. We may also disclose your personal information to our overseas related entities and to service providers  who perform services for us within and outside of Australia. Generally, we will only disclose your personal  information to these persons in connection with facilitation of your travel booking and/or to enable the  performance of administrative and technical services by them on our behalf. Where we disclose your personal  information to any person (including any overseas recipients), you agree that we will not be required to ensure  that person’s compliance with Australian privacy laws or otherwise be accountable for how they handle your  personal information. When used above, “disclose” includes to transfer, share, send, or otherwise make available  or accessible to another person or entity. 

AGENCY: 

We act as an agent for and sell various travel related products as agent on behalf of, numerous transport,  accommodation and other service providers, such as airlines, coach, rail and cruise line operators, as well as all  of our wholesalers. Any services we provide to you are collateral to that agency relationship. Our obligation to  you is to (and you expressly authorise us to) make travel bookings on your behalf and to arrange relevant  contracts between you and travel service providers. We exercise care in the selection of reputable service  providers, but we are not ourselves a provider of travel services and have no control over, or liability for, the  services provided by third parties. All bookings are made on your behalf subject to the terms and conditions,  including conditions of carriage and limitations of liability, imposed by these service providers. We can provide  you with copies of the relevant service provider terms and conditions on request. Your legal rights in connection  with the provision of travel services are against the specific provider and, except to the extent a problem is  caused by fault on our part, are not against us. Specifically, if for any reason (excluding fault on our part) any  travel service provider is unable to provide the services for which you have contracted, your rights are against  that provider and not against us.  

LIABILITY: 

To the extent permitted by law, neither Destination HQ nor any of its related bodies corporate, directors,  employees or agents accept any liability in contract, tort or otherwise for any injury, damage, loss (including  consequential loss), delay, additional expense or inconvenience caused directly or indirectly by the acts,  omissions or default, whether negligent or otherwise, of third party providers over whom we have no direct  control, force majeure or any other event which is beyond our control or which is not preventable by reasonable  diligence on our part. Our liability will also be limited to the extent that any relevant international conventions, for  example the Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea,  the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of  accommodation, limit the amount of compensation which can be claimed for death, injury, or delay to passengers  and loss, damage, and delay to luggage. Under circumstances where our liability cannot be excluded and where  liability may be lawfully limited, such liability is limited to the remedies required of us under applicable law  (including the Australian Consumer Law). This liability clause is subject to your rights under the Australian  Consumer Law and nothing in these terms and conditions is intended to limit any rights you may have under the  Competition and Consumer Act 2010 (Cth).